Privacy Policy for First Recruitment Ltd (UK)

Effective Date: 11^th February 2025

First Recruitment Ltd (“we,” “our,” or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our services, visit our website, or engage with us in other ways.

By accessing or using our services, you agree to the terms of this Privacy Policy. If you do not agree with this policy, please do not use our services.

1. Information We Collect

We may collect the following categories of personal data:

• Personal Information: Name, email address, phone number, home address, date of birth, and other identification details.
• Professional Information: CVs/resumes, employment history, qualifications, skills, certifications, references, and other work-related details you provide.
• Sensitive Data: In certain circumstances, we may process sensitive data such as information about your health, criminal records, or other special categories of data, but only where required by law or with your explicit consent.
• Technical Data: Information about how you use our website or services, such as IP addresses, browsing behaviour, and device details.

2. How We Collect Your Information

We collect your information in the following ways:

• Directly from You: When you apply for a job, create an account, submit your CV, or communicate with us.
• Automatically: Through cookies and similar tracking technologies when you visit our website.
• From Third Parties: We may receive information about you from job boards, recruitment platforms, or other sources with whom we have partnerships.

3. How We Use Your Information

We use your personal data for the following purposes:

• To Provide Recruitment Services: Matching your qualifications and skills with available job opportunities, processing job applications, and facilitating the recruitment process.
• Communication: To respond to inquiries, provide updates about job opportunities, and keep you informed of your application status.
• To Improve Our Services: To analyse trends and preferences, improve our services, and deliver relevant content to you.
• Legal Compliance: To comply with legal obligations, including employment laws and data protection regulations.
• Marketing: With your consent, we may use your contact details to send information about new job opportunities, services, or industry news.

4. Legal Basis for Processing Your Information

We process your personal data under the following legal grounds:

• Consent: Where you have given explicit consent (e.g., for marketing communications or special category data).
• Contractual Necessity: To perform the contract between you and us (e.g., to process job applications).
• Legal Obligation: Where we are required to process data to comply with legal requirements (e.g., employment law).
• Legitimate Interests: Where we have a legitimate interest in processing your data (e.g., improving our services or fulfilling client requirements), provided these interests do not override your rights and freedoms.

5. Sharing Your Information

We may share your personal data with:

• Potential Employers: When you apply for a job, we may share your details with the employer or client to facilitate the recruitment process.
• Service Providers: We may share data with third-party service providers who help us operate our services, such as IT support, background checks, and payroll providers.
• Legal and Regulatory Authorities: We may disclose your data to comply with legal obligations, investigations, or court orders.

6. Data Retention

We will retain your personal data for as long as necessary for the purposes outlined in this Privacy Policy or as required by law. If you wish to have your data removed from our systems, please contact us, and we will take the necessary steps to delete or anonymize it.

7. Your Rights

Under UK data protection law, you have the following rights in relation to your personal data:

• Right of Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can ask us to correct any inaccuracies in your personal data.
• Right to Erasure: You can request the deletion of your personal data, subject to certain conditions.
• Right to Restrict Processing: You can ask us to limit how we process your data in some cases.
• Right to Object: You can object to certain types of processing, such as direct marketing.
• Right to Data Portability: You can request a copy of your personal data in a structured, machine-readable format.
• Right to Withdraw Consent: If we rely on consent for processing, you have the right to withdraw that consent at any time.

To exercise these rights, please contact us using the contact details below.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies on our website to enhance user experience, analyse traffic, and deliver personalized content. Cookies are small files that store data on your device, and you can manage your cookie preferences through your browser settings.

For more information on how we use cookies, please refer to our Cookie Policy.

9. Data Security

We take the security of your personal data seriously and implement appropriate technical and organizational measures to protect it from unauthorized access, alteration, or destruction. While we strive to protect your data, please be aware that no method of data transmission over the internet is completely secure.

10. International Data Transfers

If we transfer your personal data outside of the UK or the European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your data, in compliance with applicable data protection laws.

11. Children’s Privacy

Our services are not intended for children under the age of 16, and we do not knowingly collect or process personal data from children. If we become aware that we have collected data from a child, we will take steps to delete that information as soon as possible.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the “Effective Date” at the top of this policy. We encourage you to review this policy periodically to stay informed about how we protect your personal data.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:

First Recruitment Ltd
327A High Street

Slough

SL1 1TX

 

Email: info@first-recruitment.com
Phone: 01753 578888

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) if you believe we have not processed your personal data in accordance with the law.